[Westark-list] Heads Up; Philmont 2006 - Unit Reservations

[Ed Adams]

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Note:  Southern Region reservation period begins Monday, 11/08/2004.  More information can be had at http://www.philstaff.com/trre.html

PHILMONT EXPEDITION REGISTRATION FOR 2006 
Reservations for year 2006 Philmont Expeditions will be made on the internet during October and November of 2004. Please review the Adventures Brochure for complete information and attendance requirements. The following information is provided to assist your unit in placing a reservation:


  1.. Reservation requests will be accepted, via internet, for 12-day Expeditions, 9-day Expeditions, 8-day Expeditions and 7-day Expeditions in October and November of 2004. 
  2.. Reservations will not be assigned in the order that registration requests are made. Reservations will be picked randomly by computer at the close of the registration request period. Units may make only one registration request during this process. Please do not attempt to make duplicate registration requests. 
  3.. Unit representative may place crew reservations only for members of their chartered unit but are not limited to one crew (maximum crew size = 12 participants). However, please be realistic when estimating attendance to avoid unnecessary expense (forfeited fees) and to permit the maximum number of units to make a reservation. Please note the formula on the worksheet for determining the number of crews you are reserving. 
  4.. A worksheet is provided in order to assist you in collecting the information required to place your reservation request. Please complete the worksheet and have it available when you contact the internet. DO NOT MAIL THE WORKSHEET TO PHILMONT. 
  5.. Unit representative may log on to www.advanced-data.com/philmont during your assigned week which corresponds to your region (not sure which region you are in? Check The Map or call your local service center) or during the open week: 

Central Region: October 18 - 24, 2004 

Northeast Region: October 25 - 31, 2004

Western Region: November 1 - 7, 2004

Southern Region: November 8 - 14, 2004

Open Week: November 15 - 21, 2004




  6.. The unit representative will create a password to make changes or corrections to the unit reservation request during the five week process. The representative will receive a confirmation e-mail at the conclusion of the request process. Only one record is kept on file for each unit. 
  7.. Once the reservation request process has been completed the computer will randomly select those to receive reservations. Once 2006 reaches capacity, groups will be placed on a waiting list for 2006.

  8.. Units with a confirmed 2005 reservation may not place a reservation for 2006; units may not attend two consecutive seasons. Reservations may not be transferred from one unit to another. Philmont maintains a waiting list and will contact the next available group on the waiting list in the event of a cancellation. 
  9.. After the computer selection process is completed (November 22 through December 6) an e-mail and hard copy will be sent to each unit giving your unit's status. This will take place during December. 
  10.. A $50 non-refundable deposit, per participant will be due January 31, 2005. 
  11.. Questions about the 2006 reservation process may be directed to Philmont Scout Ranch at 505-376-2281 or email camping at philmontscoutranch.org.
  12.. The camper fee for a full trek in 2006 will be $520. 

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